Rules for Nomination and Election to Fill Executive Committee Vacancies
RULES FOR NOMINATION AND ELECTION TO FILL
FOUR EXECUTIVE COMMITTEE VACANCIES
NEWSGUILD OF NEW YORK
ADOPTED BY THE LOCAL ELECTION COMMITTEE, April 22, 2017
The nomination and election to fill four Executive Committee vacancies shall be conducted in accordance with the Bylaws of the NewsGuild of New York, Federal Law, and these rules adopted by the Local Election Committee on April 20, 2017.
Section 1 - Officers to be elected: four Executive Committee positions.
Section 2 - Election Date: In the event of a contest, an election shall be held entirely by mail among all NewsGuild members, with results to be tallied on June 1, 2017. The following position shall be voted upon: four Executive Committee positions.
Section 3 - Term Of Office: The member shall be elected to fulfill the remainder of the current term, ending October 31, 2019.
Section 4 - Nominations:
(a) Nominations may be made in writing. Notice of the time period for nominations and for the rules governing nominations shall be posted on the local website, and in shop papers e-mailed to the Guild membership on or before April 25, 2017.
(b) To be nominated, a member must be in good standing as of April 1, 2017. To be nominated, a member must be nominated by a member who was in good standing as of April 1, 2017. To be nominated, a member’s nomination must receive a second from one member in good standing as of April 1, 2017. Self-nomination is permitted.
(c) Written nominations must be signed by a nominator who is member in good standing as of April 1, 2017, and seconded by a member in good standing as of April 1, 2017. Written nominations and seconds must be received by the Guild by no later than 11:59 p.m., April 30, 2017. Only the following delivery methods will be accepted: by hand, U.S. mail, overnight mail, fax, or email. All written nominations and seconds must be delivered to Local Election Committee Counsel Hanan B. Kolko, 1350 Broadway, 5th Floor, New York, New York, 10018. The fax number is 212-239-1311. Nominations and seconds delivered by email must be emailed to email@example.com.
(d) For all nominations, the nominator or his designee must provide Local Election Committee Counsel with an email address and telephone number where the nominated candidate can be reached, and do so by noon on May 1, 2017.
(e) The Guild will notify all nominated candidates of their nomination. For a nominated candidate to appear on the ballot, the Guild must receive written confirmation of the candidate’s willingness to run by no later than May 3, 2017.
(f) If, at the close of the period for nominations, only one person is nominated for a position, that person shall be declared elected without contest.
Section 5 - Local Election Committee: The election shall be supervised by the Local Election Committee. No candidate for office may serve on the Local Election Committee.
Section 6 - Election Notice: An election notice and mail ballot will be mailed to all Guild members twenty one days before the due date for the return of ballots.
Section 7 - The Ballot:
a) The Local Election Committee shall supervise and be responsible for the preparation of the ballot. The ballot shall be arranged so that the voter will have the choice of voting for individual candidates by marking boxes to the left of each candidate’s name.
b) In designing the ballot, the Local Election Committee will place candidate names in alphabetical order.
Section 8 - Voter Eligibility: All members in good standing as of April 1, 2017 may vote in the election. Instructions for members not receiving a ballot on how to obtain a duplicate ballot will be provided on the Guild’s website.
Section 9 - Voting Procedure and Ballot Count:
a) The election will be conducted by mail ballot.
b) The AAA, under the supervision of the Local Election Committee, shall mail ballot packages to all members by no later than May 9, 2017. For a ballot to be counted, a voter must mail the ballot back, in conformity with the voting instructions, so that it is received at the AAA Post Office Box by no later than 1:00 p.m. on June 1, 2017
c) The ballots shall be collected at the AAA Post Office box by 1:00 p.m. on June 1, 2017. At least one representative of the Election Committee, and interested candidates and/or their observers may accompany the AAA personnel when they empty the AAA’s Post Office Box.
d) AAA will tally the ballots. The count will continue until completed. The Election Committee will supervise the process to insure that only ballots of eligible members are counted, using an up-to-date eligibility list.
e) The results shall be certified by the Chairperson of the Local Election Committee and immediately sent to the Local Secretary-Treasurer.
f) The ballot envelope shall contain an instruction slip. It shall state: “After marking your vote on the enclosed ballot, fold it face in. Do not otherwise mark the ballot. Do not put your name or any other identification on the ballot. Place the folded ballot in the smaller envelope and seal it. Do not sign or otherwise mark the smaller envelope containing the ballot. Place the smaller envelope containing the ballot in the addressed return envelope. Sign and print your name on the designated lines in the addressed return (outer) envelope (hand written and hand printed signatures only). No ballots returned in an unsigned outer envelope will be counted. Only ballots in the official return envelopes in the Post Office Box by designated due date will be counted.
Section 10 - Election Disputes: Election disputes shall be decided by the Local Election Committee. All election protests and appeals of any nature must be received by the Local Election Committee no later than ten (10) days after the ballot count at 7:30 p.m. Such protests should be emailed to Local Election Committee counsel at firstname.lastname@example.org. Appeals from rulings of the Local Election Committee shall be made to the Local Executive Committee, and must be received by the Local Executive Committee by no later than 7:00 p.m. ten (10) days after receipt of the ruling of the Local Election Committee. Such protests should be emailed to the Local Executive Committee, c/o Ann Marie Dolan. Her email address is email@example.com
Section 11 - Campaign Procedures: All candidates must be treated equally by the union regarding the opportunity to campaign. Union and employer resources may not be directly or indirectly used to support the candidacy of any candidate. Union officers and employees may not campaign on time paid for by the union, and members may not campaign on time paid for by the employer. Union members may support the candidate of their choice, and in the exercise of that right, may not be subject to penalty, discipline, or reprisal of any kind by the Guild.
Section 12 - Inspection Of Membership Lists: Once within 30 days prior to the mailing of ballots, each candidate has the right to inspect a list containing the names and last known addresses of all Guild-represented members subject to a collective bargaining agreement which covers the employees of the Unit. No candidate may photocopy the list. The list will be maintained at the Guild office in New York, New York. Any candidate wishing to inspect the list must contact Vincent Mallozzi, Guild Secretary-Treasurer, or Patty Trattner, Administrative Assistant, at 212-575-1580, to schedule an appointment.
Section 13 - Distribution Of Campaign Literature: The Guild will comply with reasonable requests by a candidate to distribute campaign literature at the expense of the candidate. Any candidate who wishes to mail campaign literature must contact Eddie Acosta at Candid Litho. His e-mail address is firstname.lastname@example.org and his phone number is 212-431-3800. Payment instructions and terms, prices, and other instructions and requirements will be set and provided by Mr. Acosta. Candidates may also send e-mails to the personal e-mail addresses which the Guild has. The vendor for this service is AMFAX Corporation. The contact person there is John Petallides. You can reach him at 212-785-5900 or 917-806-3456. His e-mail address is email@example.com. Please contact him directly for payment instructions and terms, and other instructions.
Section 14 - Observers: Each candidate is entitled to have observers present when ballots are stuffed and mailed, picked up, and counted. A candidate may act as her own observer.
Section 15 - Preservation Of Records: The Guild will preserve records of all elections for one year.
Section 16 - Notification Of Membership: The Guild will notify the membership of the results of their election in its newsletter, and on its website.
Section 17 - Retention of AAA: The Committee may retain the American Arbitration Association (“AAA”) to help with the mailing and counting of unit election ballots.
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