Rules for Nomination and Election of Unit Officers of the Unit Council at Forbes and Notice Of Nominations

09/01/2021

Rules for Nomination and Election of Unit Officers of the Unit Council at Forbes and Notice Of Nominations

September 1, 2021

There will be a nomination meeting held for the NewsGuild of New York, Forbes Unit via virtual Zoom meeting on Thursday September 9, 2021 at 6 p.m., Eastern.      Written nominations will be accepted as well, under the rules described below, starting on Thursday September 9, 2021, at 7 p.m., Eastern.      The nomination and election to fill Unit Chair, First Vice Chair, Secretary, and Vice Chair(s) at the Forbes unit    shall be conducted in accordance with the Bylaws of the NewsGuild of New York, the Constitution of The NewsGuild, the CWA Constitution, Federal Law, and these rules adopted by the Local Election Committee on August 24, 2021.

Guild members who have signed a membership card and are in good standing shall be nominated to fill the following vacant positions:

Officers to be elected: 

Unit Chair

First Vice Chair

Secretary

NewsGuild officers are lead shop stewards who ENFORCE our contract, DEFEND our coworkers, and ORGANIZE to build power on the job. A steward’s role has three main duties:

  1. ENFORCE THE CONTRACT AND DEFEND OUR RIGHTS 

Employers regularly violate our CBA, so stewards organize their coworkers to enforce it. But we are also always looking for opportunities to increase worker rights and power beyond what our contract establishes.

  1. ADVOCATE FOR AND REPRESENT YOUR COLLEAGUES

Encourage your colleagues to exercise their Weingarten Rights! As a steward, you’re an advocate and representative. Sitting in on disciplinary meetings, your goal is to ask tons of questions and get clear information to develop a plan after the meeting.

  1. ORGANIZE AROUND COLLECTIVE ISSUES

Being a member-driven union means we always involve our coworkers in every step of the fight. When we come across issues that are widely felt, deeply felt, winnable and offer an opportunity to strengthen our union, we turn these issues into a campaign.

Acceptance of a nomination means you understand and accept the duties and responsibilities of the role, and commit to attend steward trainings and participate in stewards meetings.

Anyone who has signed a Guild membership card as of September 3, 2021 and is in good standing, is eligible to be nominated for any of the above named vacant officer positions.

Nominations will be held via Zoom membership meeting  on Thursday September 9, 2021 at 6 p.m., Eastern   via the following Zoom link: https://us02web.zoom.us/j/86931377024

Topic:  Forbes unit   NewsGuild Nomination Meeting

Time:  Thursday September 9, 2021, at 6 p.m., Eastern

Join Zoom Meeting https://us02web.zoom.us/j/86931377024

Password: 929751

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Section 1 - Officers to be Elected: 

Unit Chair

First Vice Chair

Secretary

Section 2 - Election Date:
In the event of a contest, an election shall be held among members of the Forbes   Unit, with results to be tallied on or about November 12, 2021.    

Section 3 - Term of Office:  
The member(s) shall be elected to a term to expire on  October 31, 2022.

Section 4 - Nominations:

(a)  A nominations meeting will be held on Thursday September 9, 2021 at 6 p.m., Eastern.   Notice of the date, time, and location of that meeting is contained in this email.  Nominations may also be done in writing pursuant to the rules outlined in section 4(c) below.

(b)  To be nominated, a Unit member must be in good standing as of September 3, 2021.  To be nominated, a Unit member must be nominated by a member who was in good standing as of September 3, 2021.  To be nominated, a Unit member’s nomination must receive a second from a Unit member in good standing as of September 3, 2021.  Self-nomination is permitted.

(c)  In addition to the nominations at the meeting, nominations may be made in writing.  Written nominations and seconds must be received by the Guild no earlier than   7 p.m., Eastern, September 9, 2021, and by no later than Tuesday September 14, 2021 at 11:59 p.m.  Eastern Time. Only the following delivery methods will be accepted: email. Nominations and seconds delivered by email must be emailed to Local Secretary-Treasurer Anthony Napoli, at anapoli@nyguild.org.

(d)  For all nominations, the nominator or the nominator’s designee must provide Secretary--Treasurer Napoli    with an email address and telephone number where the nominated candidate can be reached and do so by no later than Tuesday September 14, 2021 at 11:59 p.m. Eastern time.

(e)  The Guild will notify all nominated candidates of their nomination. For a nominated candidate to appear on the ballot, the Guild must receive written confirmation of the candidate’s willingness to run by no later than 11:59 p.m., Eastern time Wednesday September 15, 2021. Confirmation must be emailed to Secretary-Treasurer Napoli. 

(f)  If, at the close of the period for nominations, only one person is nominated for the position, that member shall be declared elected without contest.

Section 5 - Local Election Committee
The election in every Unit shall be supervised by the Local Election Committee. No candidate for Unit office may serve on the Local Election Committee.

Section 6 - Election Notice
An election notice and mail ballot will be mailed to all Guild members not later than October 12, 2021.    

Section 7 - The Ballot

  1. The Local Election Committee shall supervise and be responsible for the preparation of the ballot.  The ballot shall be arranged so that the voter will have the choice of voting for individual candidates by marking boxes to the left of each candidate’s name.
  2. In designing the ballot, the Local Election Committee will place candidate names in alphabetical order.
  3. Slate voting shall be permitted.

Section 8 - Voter Eligibility
All Unit members in good standing as of October 5, 2021 may vote in their Unit election. Instructions for members not receiving a ballot on how to obtain a duplicate ballot will be provided on the Guild’s website.  

Section 9 - Voting Procedure and Ballot Count

(a)  The election will be conducted by mail ballot.

(b)  The AAA or another neutral organization with experience in conducting elections, under the supervision of the Local Election Committee, or the Local, at the discretion of and under the supervision of the Local Election Committee shall mail ballot packages to all members by no later than October 12, 2021.  For a ballot to be counted, a voter must mail the ballot back, in conformity with the voting instructions, so that it is received by no later than 10:00 a.m.  Eastern on November 12, 2021.

(c) The ballots shall be collected at the Post Office box after 10:00 a.m.  Eastern on November 12, 2021.   At least one representative of the Election Committee, and interested candidates and/or their observers may observe the collection of ballots from the Post Office box.   To insure safety, and at the union’s discretion, observation of this process may be done remotely. 

(d) AAA or the other neutral organization or the Local Election Committee, will tally the ballots. The count will continue until completed. The Election Committee will supervise the process to ensure that only ballots of eligible members are counted, using an up-to-date eligibility list.

(e) The results shall be certified by the Chairperson of the Local Election Committee and immediately sent to the Local Secretary-Treasurer.

(f) The ballot envelope shall contain an instruction slip. It shall state, in sum and substance: “After marking your vote on the enclosed ballot, fold it face in.  Do not otherwise mark the ballot. Do not put your name or any other identification on the ballot. Place the folded ballot in the smaller envelope and seal it.  Do not sign or otherwise mark the smaller envelope containing the ballot. Place the smaller envelope containing the ballot in the addressed return envelope.   Only ballots in the official return envelopes in the Post Office Box by the designated due date will be counted.

Section 10 - Unit Election Disputes:
Unit election disputes shall be decided by the Local Election Committee. All election protests and appeals of any nature must be received by the Local Election Committee no later than seven (7) days after the ballot count at 7:30 p.m. Eastern   Such protests should be emailed to Local Election Committee counsel at hkolko@cwsny.com. Appeals from rulings of the Local Election Committee shall be made to the Local Executive Committee, and must be received by the Local Executive Committee by no later than 7:00 p.m. Eastern fourteen (14) days after the ballot count.  Such protests should be emailed to the Local Executive Committee, c/o assistant@nyguild.org.

Section 11 - Campaign Procedures:
All candidates must be treated equally by the union regarding the opportunity to campaign. Union and employer resources may not be directly or indirectly used to support the candidacy of any candidate. Union officers and employees may not campaign on time paid for by the union, and members may not campaign on time paid for by the employer. Union members may support the candidate of their choice, and in the exercise of that right, may not be subject to penalty, discipline, or reprisal of any kind by the Guild.

Section 12 - Inspection of Membership Lists:
Once within 30 days prior to the mailing of ballots, each candidate has the right to inspect a list containing the names and last known addresses of all Guild-represented members subject to a collective bargaining agreement which covers the employees of the Unit. No candidate may photocopy the list. The list will be maintained at the Guild office in New York, New York. Any candidate wishing to inspect the list must contact Anthony Napoli, Guild Secretary-Treasurer at anapoli@nyguild.org to schedule an appointment. Due to COVID-19, list inspection may, at the union’s discretion, be conducted electronically. 

Section 13 - Distribution of Campaign Literature:
The Guild will comply with reasonable requests by a candidate to distribute campaign literature at the expense of the candidate. Any candidate who wishes to mail campaign literature must contact Eddie Acosta at Candid Litho. His email address is ea@candidlitho.com and his phone number is 212-431-3800. Payment instructions and terms, prices, and other instructions and requirements will be set and provided by Mr. Acosta. Candidates may also send emails to the personal email addresses which the Guild has. The vendor for this service is AMFAX Corporation. The contact person there is John Petallides. You can reach him at 212-785-5900 or 917-806-3456.  His email address is jp@amfax.com.  Please contact him directly for payment instructions and terms and other instructions. If either vendor is unwilling or unable to provide mailing services, the Local Election Committee shall arrange for an alternate vendor. 

Section 14 - Observers:
Each candidate is entitled to have observers present when ballots are stuffed and mailed, picked up, and counted. A candidate may act as their own observer. To the extent possible, in light of COVID-19, the union may provide for remote observation. 

Section 15 - Preservation of Records:
The Guild will preserve records of all Unit elections for one year.

Section 16 - Notification of Membership:
The Guild will notify the Unit membership of the results of their Unit election in its Unit newsletter and on its website.

Section 17 - Retention of AAA or Neutral Organization:
The Committee may retain the American Arbitration Association (“AAA”) or another neutral organization with experience in conducting elections   to help with the mailing and counting of Unit election ballots.

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