Rules for the Nomination of Delegates and Alternates
to the 2015 Convention of the Communications Workers of America (CWA)
(Adopted by the Representative Assembly March 24, 2015)
1. At the April 14, 2015 meeting of the Representative Assembly, nominations shall be made for candidates to run for the position of delegates and alternates to represent the Newspaper Guild of New York at the 2015 Convention of the Communications Workers of America to be held June 7-10, 2015 in Detroit, Michigan. Up to 8 delegates and 8 alternates shall be elected. If more than 8 members are nominated for either position, the Guild will conduct an election for that position.
2. Any delegate or alternate of the Representative Assembly in good standing as of April 1, 2015 may make or second nominations to the Convention. Only members of the New York Local in good standing as of April 1, 2015 are eligible to be nominated. Nominations may be made by slate or individually. Nominating speeches shall be limited to one minute each. Seconding speeches shall be limited to 10 seconds each.
3. Following the nominations by the Representative Assembly, additional written nominations for Sector Conference delegates and alternates may be made by any member in good standing as of April 1, 2015. Self-nominations are permitted, and seconds are required. Such written nominations and seconds must be signed by a member in good standing, and sent to Secretary-Treasurer Peter Szekely at the Guild by 6 p.m. on April 22, 2015. They can be sent by U.S. Postal Service, overnight mail, fax at 212-730-1531, or by email (as long as the sender attaches a letter signed by a member in good standing for each nomination and for each second) or by hand to the attention of Secretary-Treasurer Peter Szekely, Newspaper Guild of New York, 1500 Broadway Suite 900, New York NY 10036. Secretary-Treasurer Szekely shall notify all candidates of their nominations and shall receive from them, on or before April 23, 2015, written notice of their willingness to serve.
4. If no additional write-in nominations are made by 6 p.m. on April 22, and there are no more than 8 nominees of the Representative Assembly for delegate and for alternate, they shall be declared elected.
5. Substitutions may be made by the respective slates, which shall file their substitutions with the Local Elections Committee no later than 6 p.m., April 22, 2015.
6. In the event of a contest, the election shall be supervised by the Local Elections Committee under the rules adopted by the Representative Assembly on March 24, 2015.
Rules for Election of Delegates and Alternates
to the 2015 Communications Workers of America Convention
(Adopted by the Representative Assembly March 24, 2015)
Section 1 - Election Dates
In the event of a contest (i.e., more than 8 nominees for delegate or more than 8 nominees for alternate), elections shall be conducted entirely by mail ballot, with the ballots to be tallied on May 18, 2015 for 8 delegates and 8 alternates to the 2015 convention of the Communications Workers of America, to be held June 7-10, 2015 in Detroit, Michigan.
Section 2 - Elections Committee
The election shall be supervised by the Local Elections Committee.
Section 3 - The Ballot
Nominees shall receive their positions on the ballot according to lots drawn under the supervision of the Local Elections Committee, which shall prepare for the drawing white cards not larger than 3-7/8 inches by 2-1/4 inches, numbered commencing with "1" and ending with the number representing the total number of slates or, in the absence of slates, nominees. The names of the nominees on the slate whose first member draws “1” shall be placed on the extreme left-hand side of the ballot. The names of nominees on other slates shall be placed across the ballot from left to right. In the absence of slates, the names of the nominees who draw number “1” through “10” shall be placed on the extreme left-hand side of the ballot in order of drawn lot number. Other nominees' names shall be placed across the ballot from left to right. Names of the nominees who are not part of a slate shall be placed in separate columns.
The ballot shall be arranged so that the voter will have the choice of voting either for an entire slate of candidates, with one mark in the appropriate box above the slate, or for individual candidates by marking the box to the left of each candidate's name. The ballot instructions shall clearly indicate this choice.
Members of a slate may select a name for their slate. Selection of slate names, if any, shall be made in the same order as the drawing for placement on the ballot. The slate on the extreme left shall make its selection first, then the next slate or individual nominee, etc.
The Local Elections Committee shall hold a meeting to carry out the processes listed in this Section on April 23, 2015. Changes in the ballot are not permitted after the closing of this meeting.
Section 4 - Eligibility
All members of the New York Local in good standing as of April 1, 2015 may vote. Cases of doubt as to eligibility shall be resolved by calls to Guild headquarters: (212) 575-1580.
Section 5 - Voting Procedure
The election shall be conducted entirely by mail ballot.
The Local Elections Committee may select a third party vendor to mail, collect, count and safeguard the ballots. But the Committee shall oversee the process, including ensuring that ballots are mailed out on April 27, 2015, and verifying that everything required for voting is prepared and mailed out to all members whose names are verified as being currently on the mail ballot list.
The Local Elections Committee, in consultation with the Local, shall prepare a current list of those to receive ballots. This list shall include all eligible members, including Registered members and those eligible members who are striking, locked out, or on approved military leave, leaves of absence or maternity leave, etc.
Every member voting by mail shall be sent an instruction slip, a ballot, a small plain envelope, and a larger prepaid reply envelope. On the back of the larger envelope, the name of the member's unit shall be placed below a line upon which the voter is to print his or her name.
The instruction slip shall state:
"After marking your vote on the enclosed ballot, fold it face in. Do not otherwise mark the ballot. Place the folded ballot in the smaller envelope and seal it. Do not sign or otherwise mark the smaller envelope containing the ballot. Place the smaller envelope containing the ballot in the addressed return envelope. Sign and print your name on the designated spot on the addressed return (outer) envelope (hand-written or hand-printed signatures only). No ballot returned in an unsigned outer envelope will be counted. Only ballots in the official return envelopes received by May 18, 2015 will be counted."
Section 6 - Counting the Ballots
The ballots shall be counted on May 18, 2015 under the supervision of the Local Elections Committee.
After the tally is complete, the results shall be certified by a majority of the Local Elections Committee members present.
Disputes shall be ruled upon by the Local Elections Committee, subject to review by the Local Representative Assembly, whose decision may be appealed to the next Local Membership meeting.